SOI’s online portal makes adding new employees easier than ever before by replacing paper-based new hire form completion and processing with an online interface.
When new employees are hired, a series of forms are required outlining tax and withholding information, residency and nationality data and equal opportunities questionnaire responses. These forms are completed online using our online interface, signed electronically or printed and signed manually and returned to SOI for processing.
SOI’s portal enables authorized users, SOI Client Service Representatives and Payroll staff the ability to process new employees electronically. Entering the information online at your convenience streamlines the process and saves time.
Employees are added to the system individually or uploaded in groups using a selection of data formats.
Employees Can Be Added In The Following Scenarios
Adding New Hires to the SOI payroll system for existing Clients
Adding existing Employees to the SOI payroll system for new Clients
When added, employees may login to the SOI Portal to complete their enrollment forms using an automated login. Forms may be filled online either fully or in part and then saved on the system until they are ready to be submitted to SOI for processing.
Secure User Access Levels
The SOI Portal offers convenient and secure access levels including the following:
Employee
Employees are able to access their forms electronically, fill the relevant fields and sign where specified either using the online signature functions or by printing and manually signing the forms. Employees are then able to use the application to submit their forms for review and a manager’s signature.
Employees are also able to print and store their forms in PDF format for submission to SOI and for personal reference.
Client Administrator
Client Administrators are provided with access to assigned employee data based on location.
Client Administrators are able to add and assign employees to locations in their area (where applicable), review and electronically sign forms. They may also submit forms to SOI for review and final processing or return forms to employees for amendment.
Client Administrators are able to complete and sign both the employee and manager section of their personal forms and prepare them for processing in the SOI system.
For more information or to schedule a personalized demonstration please contact the SOI Call Center on 1.800.572.2412 or email us at CCD@SOI.COM.
